2026 Washington Cancer Action Day

Welcome

Thank you for joining us and registering for the 2026 Washington Cancer Action Day through our registration site.

Feel free to browse the home page of our registration site to learn more about our event. On this page, you will see many helpful links including event location details, our agenda, helpful resources, FAQ's and more.

We can't wait to see you there!

Agenda

Please note that this agenda may be updated. Be sure to check back for the latest information.

Thu, Jan 15
Tue, Jan 20
Wed, Jan 21

5:00 PM - 7:00 PM

Virtual Pre-Event Training

Please hold Thursday, January 15th, 5-7PM PST, for our virtual pre-event training.

Click here for the meeting link: https://us02web.zoom.us/meeting/register/Hq5wKFfbR1GXzQhOu47xfg#/registration

Hotel

The American Cancer Society will have a block of rooms at DoubleTree by Hilton Olympia Downtown Capitol District. During the registration process you will be prompted to make your reservation by selecting your required check-in and check-out dates. If you do not need a hotel room, select the 'skip' button located at the top right of the hotel booking page. Upon check-in you will provide your credit card for incidentals only.

Important Note

If you choose to arrive earlier or depart later than the dates of the meeting, you are responsible for the additional cost.

This will also need to be pre-approved by the ACS CAN Meeting Stakeholder before booking travel.

DoubleTree by Hilton Olympia Downtown Capitol District

DoubleTree by Hilton Olympia Downtown Capitol District, Capitol Way North, Olympia, WA, USA

Description
How To Book
Rates
Map

The American Cancer Society will assist with hotel reservations based on the information provided during your registration.

Check-in should be 01/20/2026
Check-out should be 01/21/2026

Incidentals are the responsibility of the attendee and you will be asked to provide a credit card at check-in.

Please note: Hotel availability cannot be guaranteed for registrations after December 15.

To be included in our room block, please refer to the instructions on how to book your hotel room located on the hotel page of this registration site. If you do not need a hotel room, click the 'SKIP' button.

1. Standard - - USD

2. ADA Accessible - - USD

If you do not need a hotel room, click the 'SKIP' button located at the top right of this page.

To book a hotel room in American Cancer Society's block, follow the steps below:

SELECT your check-in and check-out dates, then click 'SEARCH’
Once you have selected your dates, SCROLL DOWN and SELECT your Room Type
Click 'RESERVE' to continue your registration.

Frequently Asked Questions

You've got questions...we've got answers.

Dress Code

The dress code for the event is business casual. ACS CAN branded apparel is encouraged! And because meeting rooms can be chilly, a light sweater is also a great idea.

General Travel Information

The Volunteer and Staff Travel policy requires all travel reservations for American Cancer Society and American Cancer Society Cancer Action Network meetings be made using the Concur Travel link provided during the registration process. Reservations must be made no less than 14 days prior to departure.

COMPLIANCE

American Cancer Society and American Cancer Society Cancer Action Network will pay the lowest logical round-trip airfare (or rail fare when applicable) for all meeting participants. Failure to book travel using the Concur Travel link provided during the registration process will be considered non-compliant. Tickets should not be purchased from third party travel websites or directly with the airlines.

TICKETING

Airfare (and rail fare when applicable) will automatically be direct billed to American Cancer Society or American Cancer Society Cancer Action Network. Personal forms of payment will not be accepted. An electronic reservation confirmation including important travel information will be sent within 24 hours of the ticketing process.

CHANGES AFTER TICKETING

Changes and cancellations to airline reservations are permissible only if made for business reasons. For ticket changes or cancellations, contact BCD Travel at 1-866-578-7517.

Book My Flight

After you submit your registration, find the link to Concur Travel link located on the Registration Confirmation page.

The Volunteer and Staff Travel Policy requires all travel reservations for American Cancer Society meetings be made using the online travel link provided during the registration process. Reservations must be made no less than 14 days prior to departure.

The American Cancer Society will pay the lowest logical round-trip airfare (or rail fare when applicable) for all meeting participants. Failure to book travel using the online link provided during the registration process will be considered non-compliant. Tickets should not be purchased from third party travel websites or directly with the airlines.

Change or Cancel My Flight

Changes and cancellations to airline reservations are permissible only if made for business reasons, and will also require approval from the event stakeholder. For ticket changes or cancellations, contact BCD Travel directly. BCD will then contact the meeting stakeholder for approval before any changes are made.

BCD TRAVEL

NOTE: ACS CAN incurs fees for phone-based booking transactions

Office Hours

Monday - Friday 8:00AM to 6:00PM ET

1-866-578-7517

Afterhours Emergency

NOTE: Additional afterhours fees apply

1-866-578-7517 (reference ACS code 24PA when calling)

Personal Cars & Rail

PERSONAL CAR

NOTE: Mileage reimbursement must not exceed lowest available airfare.

Staff: Mileage is a reimbursable expense.
Volunteers: Should complete registration and reach out to their ACS CAN meeting stakeholder for reimbursement instructions.

RAIL

NOTE: Rail ticket charges will be automatically billed to the ACS or ACS CAN central credit card.

Staff: Rail should be booked on Concur once the registration has been submitted.
Volunteers: Volunteers should complete registration and reach out to their ACS CAN meeting stakeholder to book for them on Concur.

Ground Transportation - Lyft

The American Cancer Society Cancer Action Network has a partnership with Lyft to provide ground transportation to attendees. Please check with your ACS CAN meeting stakeholder for details on how to use Lyft.

REAL ID

Beginning May 7, 2025, every air traveler 18 years of age and older will need a REAL ID-compliant driver’s license, state-issued enhanced driver’s license, or another acceptable form of ID to fly within the United States. For information by state, visit the Department of Homeland Security’s REAL ID website and click your state on the map.

Volunteer and Staff Travel Expense Policy and FAQ

These documents can be found under Resources on the home page of the registration site, or under resources in the mobile event app.

Contact Us

If you have questions about the event, the event planner contact information is listed at the bottom of the page.

Resources

Please review these important documents before the event, and reference them anytime.

Volunteer and Staff Travel Policy

These guidelines and policies have been developed to ensure the safety and security of the traveling individual; a consistent and fair approach to the way travel is booked and reimbursed; maintain the quality of services provided; and to control and minimize travel costs. It is the professional responsibility of each individual to read and comply with this policy in its entirety, except where extenuating circumstances make adherence impossible.

Volunteer and Staff Travel Policy FAQ

Use this FAQ document to help answer any questions you have about the Volunteer and Staff Travel Policy.

How can I promote sustainability during my ACS event?

WHY IT MATTERS:

Reduced Resource Usage:

By conserving water, energy, and materials, we ensure these vital resources are available for future generations. As stewards, it’s our responsibility to use these resources wisely.

Less Chemical Usage and Waste Generation:

Minimizing the use of harmful products helps protect our ecosystems. By being conscious consumers, we can reduce pollution and promote healthier communities.

Decreased Pollution:

Adopting sustainable practices reduces pollution in our air and water, contributing to a cleaner environment. As stewards, we have a duty to safeguard the natural world for all living beings.

Better Personal Health:

Engaging in sustainability can lead to healthier living spaces and improved well-being. By reducing exposure to toxins and promoting a cleaner environment, we create a healthier future for ourselves and our communities.

STEPS I CAN TAKE:

1 Bring Your Own Reusable Items

Bring your own reusable water bottle to avoid single-use plastic.
Bring your own coffee mug to reduce waste from disposable cups.

2 Go Digital

Access meeting materials on your devices instead of printing them out.

3 Track You Emissions

Use tools like My Event Footprint to monitor and reduce your travel emissions.

4 Be Mindful of Food Choices

Opt for vegetarian or vegan options when available to reduce environmental impact and promote healthier eating.
Only take what you will eat to minimize food waste.

5 Conserve Resources

Turn off lights and electronics when leaving your hotel room.
Use towels and linens more than once during your stay.
Decline housekeeping services during your stay.

6 Participate in Recycling

Dispose of waste properly by using recycling bins for appropriate materials.
Recycle your room key at the end of your stay.

7 Choose Sustainable Transportation

If traveling to the venue, consider carpooling, using public transport, or opting for shared rides.

8 Carbon Footprint Awareness

Air travel accounts for about 85% of an event's carbon footprint. To reduce your impact, consider these best practices when traveling:
- Choose Direct Flights: They produce fewer emissions.
- Fly Economy Class: More passengers help spread emissions.
- Offset Your Carbon Emissions: Support projects like reforestation.
- Pack Light: Lighter luggage saves fuel.
- Use Public Transportation: It lowers emissions to and from the airport.
- Consider Trains or Buses: For shorter distances, these are often more eco-friendly.
- Bring Your Own Reusable Items: Use reusable water bottles, utensils, and bags to cut waste.
- Minimize In-Flight Waste: Avoid single-use items and dispose of waste properly.

9 Provide Feedback

We value your input! Please share your feedback on our sustainable practices and suggest improvements for future events.

American Cancer Society Privacy Policy

ACS CAN Privacy Policy

When you register for an event, the American Cancer Society and American Cancer Society Cancer Action Network may collect information such as your full name, email address, phone number, dietary restrictions, and emergency contact details. This information is used to facilitate the event and arrange your travel, including sharing it with our vendors, the hotel where you’ll be staying, and the airline or train service for your travel. By providing your email address during registration, you agree to receive periodic email updates from ACS CAN in addition to event-related communications. You can unsubscribe at any time. If you have any questions, please contact our event team.

Event Location Map

Wondering where the event will take place? Here is a map of where we will be.

Address: Olympia, WA, USA