2025 Washington State Cancer Action Day
Register By: January 27, 2025
Welcome
Join our team and volunteers from across our state in the fight for legislative solutions to prevent and treat cancer. This year our focus will return to biomarker testing coverage for all Washingtonians. Learn more about biomarker testing and why it's so important in the fight against cancer at our webpage here.
This legislative priority will contribute to reducing equity gaps in cancer treatment outcomes for folks all over our state. By meeting with your lawmakers, you will help advance legislative priorities that impact thousands of lives and help make cancer history!
Never participated in a meeting with your lawmaker? Don’t worry! We will provide you with training and everything you will need to be successful. All you need is passion to make an impact in the fight against cancer.
If you have any questions, please contact Audrey Miller García, Washington Grassroots Manager, at [email protected]
Please hold Wednesday, January 22nd, 5 - 7 PM pst, for our virtual pre-event training. Link will be forthcoming for folks who RSVP.
Are you worried at all about accessibility at the capitol? Please reach out to me with any needs you have and check out this link to the legislature's accessibility information. This event will be barrier free!
Agenda
Please note that this agenda may be updated. Be sure to check back for the latest information.
Arrivals | Travel Day
*Arrive at your leisure on 02.02, the Lights of Hope Display (kicking off the events) will occur at Capitol Lake at 5:00 PM. Meeting begins on 02.03 at 8:00 AM.
Capitol Lake
Cancer Action Day Agenda
- Check In, Breakfast
- Welcome: Our Plan and Purpose
- Survivor Recognition
- Legislative Overview: What does the process look like in Olympia? What is on our legislative agenda?
- Using Social Media as a Tool Today, #WALeg #CancerActionDay
- Legislative Meeting Training: What to expect, how to structure your meetings & a few examples
- How to Fight Beyond Today: Let’s Talk About Legislative Ambassadors
- Group Photo & Bathroom Break
- Breakout Meeting Prep w. Team Leaders
- Lunch & Folks Leave for Meetings
- Meetings with Lawmakers & Staff
- Official Wrap-up: Report Back Forms, Thank You Notes, Debrief & Social Media Actions
Hotel
The American Cancer Society will have a block of rooms at a local hotel, actual hotel will be announced soon! During the registration process you will be prompted to make your reservation by selecting your required check-in and check-out dates. If you do not need a hotel room, select the 'skip' button located at the top right of the hotel booking page. Upon check-in you will provide your credit card for incidentals only.
Important Note
If you choose to arrive earlier or depart later than the dates of the meeting, you are responsible for the additional cost. This will also need to be pre-approved by the ACS CAN Meeting Stakeholder before booking travel.
Will be announced soon!
Olympia, WA, USA
The American Cancer Society will make room reservations on behalf of attendees based on the details below.
- Check-in should be February 2, 2025
- Check-out should be February 3, 2025
Incidentals are the responsibility of the attendee and you will be asked to provide a credit card at check-in.
To be included in our room block, please refer to the instructions on how to book your hotel room located on the hotel page of this registration site. If you do not need a hotel room, click the 'SKIP' button.
Rate
Booking Conditions
If you do not need a hotel room, click the 'SKIP' button located at the top right of this page.
To book a hotel room in American Cancer Society's block, follow the steps below:
- SELECT your check-in and check-out dates, then click 'SEARCH’
- Once you have selected your dates, SCROLL DOWN and SELECT your Room Type
- Click 'RESERVE' to continue your registration.
Frequently Asked Questions
You've got questions...we've got answers.
Dress Code
The dress code for the event is business casual. ACS CAN branded apparel is encouraged! And because meeting rooms can be chilly, a light sweater is also a great idea.
Health and Safety Tips
The health and safety of all our guests and participants is our number one goal. Please see below for important details which will continue to be updated based on our unique needs and review the COVID-19 Waiver. If you are feeling sick or have been recently exposed to someone who recently tested positive for COVID-19, you should stay home. People who have underlying health conditions or taking medications that weaken the immune system, should talk to their healthcare provider before attending large gatherings.
RECOGNIZE COVID-19 SYMPTOMS
The CDC has identified the symptoms of a COVID-19 infection. If you have one or more of these symptoms on the day of the event, please stay home. If you are waiting for COVID-19 test results or have had close contact with a person who has tested positive for or who has COVID-19 symptoms, please stay home unless you get a negative test result before the event.
YOUR SAFETY IS OUR NUMBER ONE PRIORITY
The COVID-19 virus and its variants are highly contagious. Some people infected with these viruses get severely ill, become hospitalized or die. Event attendees acknowledge the risk of exposure to the COVID-19 virus, assume all such risk, and the American Cancer Society, Inc., shall not be held liable.
PROTECT OUR COMMUNITY
Help protect our community. It is strongly encouraged that individual attendees are vaccinated. The wearing of face masks at the event will follow local guidelines. Please report to your staff partner if you later contract COVID-19 and believe you could have received or spread the virus at the event.
COVID-19 INFORMATION HUB
Take a moment to review the information hub as you prepare to travel. BCD Travel’s COVID-19 Information Hub (health & safety FAQs).
General Travel Information
The Volunteer and Staff Travel policy requires all travel reservations for American Cancer Society and American Cancer Society Cancer Action Network meetings be made using the Concur Travel link provided during the registration process. Reservations must be made no less than 14 days prior to departure.
COMPLIANCE
American Cancer Society and American Cancer Society Cancer Action Network will pay the lowest logical round-trip airfare (or rail fare when applicable) for all meeting participants. Failure to book travel using the Concur Travel link provided during the registration process will be considered non-compliant. Tickets should not be purchased from third party travel websites or directly with the airlines.
TICKETING
Airfare (and rail fare when applicable) will automatically be direct billed to American Cancer Society or American Cancer Society Cancer Action Network. Personal forms of payment will not be accepted. An electronic reservation confirmation including important travel information will be sent within 24 hours of the ticketing process.
CHANGES AFTER TICKETING
Changes and cancellations to airline reservations are permissible only if made for business reasons. For ticket changes or cancellations, contact BCD Travel at 800-952-5770.
Book My Flight
After you submit your registration, find the link to Concur Travel link located on the Registration Confirmation page. Click this to link book your flight in Concur Travel.
The Volunteer and Staff Travel Policy requires all travel reservations for American Cancer Society meetings be made using the online travel link provided during the registration process. Reservations must be made no less than 14 days prior to departure.
The American Cancer Society will pay the lowest logical round-trip airfare (or rail fare when applicable) for all meeting participants. Failure to book travel using the online link provided during the registration process will be considered non-compliant. Tickets should not be purchased from third party travel websites or directly with the airlines.
Change or Cancel My Flight
Changes and cancellations to airline reservations are permissible only if made for business reasons, and will also require approval from the event stakeholder. For ticket changes or cancellations, contact BCD Travel directly. BCD will then contact the meeting stakeholder for approval before any changes are made.
BCD TRAVEL
NOTE: ACS CAN incurs fees for phone-based booking transactions
Office Hours
Monday - Friday 8:00AM to 6:00PM ET
800.952.5770
Afterhours Emergency
NOTE: Additional fees apply
877.609.0994 (reference ACS code 24PA when calling)
Personal Cars & Rail
To ensure that we are being mindful stewards of our donor dollars, please reference the Rental Car Calculator to determine the most cost effective mode of transportation. If you are an external partner, please note this link may not work for you. For any questions, reach out to your ACS CAN meeting stakeholder.
PERSONAL CAR
NOTE: Mileage reimbursement must not exceed lowest available airfare.
- Staff: Mileage is a reimbursable expense.
- Volunteers: Should complete registration and reach out to their ACS CAN meeting stakeholder for reimbursement instructions.
RAIL
NOTE: Rail ticket charges will be automatically billed to the ACS or ACS CAN central credit card.
- Staff: Rail should be booked on Concur once the registration has been submitted.
- Volunteers: Volunteers should complete registration and reach out to their ACS CAN meeting stakeholder to book for them on Concur.
Ground Transportation - Lyft
The American Cancer Society Cancer Action Network has a partnership with Lyft to provide ground transportation to attendees. Please check with your ACS CAN meeting stakeholder for details on how to use Lyft.
REAL ID
Beginning May 7, 2025, every air traveler 18 years of age and older will need a REAL ID-compliant driver’s license, state-issued enhanced driver’s license, or another acceptable form of ID to fly within the United States. For information by state, visit the Department of Homeland Security’s REAL ID website and click your state on the map.
Volunteer and Staff Travel Expense Policy and FAQ
These documents can be found under Resources on the home page of the registration site, or under resources in the mobile event app.
Contact Us
If you have questions about the event, the event planner contact information is listed at the bottom of the page.
Resources
Please review these important documents before the event, and reference them anytime.
Mobile Meeting Experience Download Instructions
Use this document to show you how to download your custom mobile meeting experience onto your mobile phone.
Volunteer and Staff Travel Policy
These guidelines and policies have been developed to ensure the safety and security of the traveling individual; a consistent and fair approach to the way travel is booked and reimbursed; maintain the quality of services provided; and to control and minimize travel costs. It is the professional responsibility of each individual to read and comply with this policy in its entirety, except where extenuating circumstances make adherence impossible.
Volunteer and Staff Travel Policy FAQ
Use this FAQ document to help answer any questions you have about the Volunteer and Staff Travel Policy.
Preview Document
Stay Updated and Access Event Details On-the-Go
To enhance your event experience, download our web-based mobile attendee site by following these steps:
- Register for the Event: Make sure you’ve completed your registration.
- Join the Event: Tap the 'Join Event' button found in your registration confirmation email from your mobile phone.
- Update Your Profile: Upon your first login, you'll be prompted to update your profile. Please upload a picture, enter your email address, company name, and title. Make your profile public so other attendees can see who will be at the event.
- Add to Home Screen: For quick access, add this page to your mobile phone’s home screen.
This site will provide you with essential event details, including hotel information, a location map, resources, FAQs, and more—right from your mobile phone.
Note: Refresh the site periodically for the latest updates on event details.
American Cancer Society Privacy Policy
When you register for an event, the American Cancer Society and American Cancer Society Cancer Action Network may collect information such as your full name, email address, phone number, dietary restrictions, and emergency contact details. This information is used to facilitate the event and arrange your travel, including sharing it with our vendors, the hotel where you’ll be staying, and the airline or train service for your travel. If you have any questions, please email us at [email protected].
Event Location Map
Wondering where the event will take place? Here is a map of where we will be.
Address: Washington State Capitol Building, 416 Sid Snyder Avenue Southwest, Olympia, WA, USA
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