Full Disclosure

REGISTRATION: Registration for Travel & Learn 2026: Japan is subject to availability. Space will be allotted on a first come, first served basis for travelers that submit complete registration forms, travel deposits, and CDE tuition payments. Registration for the trip shall constitute acceptance of all the provisions listed here as well as those terms and conditions set forth in any or all communications about the trip. Registration forms are only complete when clicking Submit generates a confirmation email. Without a confirmation email, the registration is not complete. Contact Travel One at 952-278-1100 or meetings@traveloneinc.com if you encounter registration problems or if you do not get the confirmation email.

PROOF OF IDENTITY: A valid passport is required for all international travel and must be valid for at least six months after your return to the U.S. Your passport must also have at least one blank page available for an entry stamp. For up-to-date passport information and forms, and for international entry requirements, visit the US Department of State website at travel.state.gov.

NAME CHANGES OR CORRECTIONS: The full legal name for each guest, as shown on their valid government-issued passport, must be used during registration. If a name correction is required after airline tickets have been issued, travelers requiring the change will be charged the airline’s cost of the name change, if allowed, plus a $50 Travel One service fee per ticket changed. Change fees vary by airline and are sometimes prohibited. If changes are not allowed, a new ticket at the traveler’s expense will be required to make corrections.

ACCOMMODATION: Some hotels may require each member of the group to present a credit card upon check-in as guarantee for any additional services or products requested directly at the hotel, including but not limited to, spa services, mini bar, room service, excursions, transfers, restaurant and/or bar consumptions. Each participant must travel with a valid credit card to cover these charges and agree to settle your account upon check-out at each hotel.

TRAVEL PROGRAM PAYMENTS: Land program costs are paid directly to Travel One, Inc. All participants agree to make payments by the date specified below or risk losing their space on this program.

Initial Deposit: 25% of program land costs due upon registration*

25% program land costs due by January 15, 2026

25% program land costs due by April 15, 2026

Final Balance: 25% of program land costs due by July 15, 2026

*Your registration and participation is not confirmed until your deposit payment has been received by Travel One and your tuition has been paid to the University of Minnesota Continuing Dental Education office.

TRAVEL PROGRAM CANCELLATIONS: Travel program cancellations must be received in writing by Travel One, Inc. Due to the personalization of this program, payments are only refundable if cancelled space is filled with qualified CDE participants. Based on high demand from early registrations we will maintain a waitlist for people registering after the program sells out. A $50 per person processing fee will be deducted from all refunds. Should the program be cancelled by Travel One, all travel payments will be refunded. 

REMARKS:  While no revisions of the itinerary or its features are anticipated, The University of Minnesota and Travel One, Inc., nevertheless, with notice to the traveler, reserve the right to change the itinerary, class of service, and the method of transportation, to the extent that such services and accommodations offered cannot be supplied due to delay or other causes beyond the control of The University of Minnesota and Travel One, Inc. and further reserve the right to withdraw the trip prior to the date of departure. Further, The University of Minnesota and Travel One, Inc. reserve the right to decline to accept or retain any participant (and the other members of his or her party) should such person’s health or deportment impede the operation of the trip or enjoyment of any other participant. In such case, no refund will be made for unused tour services should such person (and party) be required to depart the trip. The University of Minnesota and Travel One, Inc. reserve the right to make changes that might become necessary or that are in the best interests of the tour members. No refunds will be made for any unused portion of the trip.

TRAVEL INSURANCE: The University of Minnesota and Travel One, Inc. are not responsible for financial reimbursement of the trip cost in the event of cancellation or interruption. A travel insurance policy can cover trip cancellation, delay, or interruption, and costs associated with missed connections, delays, and interruptions if not weather related. It can also cover luggage loss/damage/delay, and medical expenses including transportation and emergency evacuation. Travel insurance can provide worldwide emergency travel assistance services. Pre-existing medical conditions can be covered if purchased within specified time restrictions. Travel insurance is not included in your program package. Contact Travel One with any questions you may have regarding insurance coverage options.

RESPONSIBILITY: The University of Minnesota and Travel One, Inc. act only as agents for the suppliers named in your travel documents. The University of Minnesota and Travel One, Inc. are not responsible for their acts or omissions. The University of Minnesota and Travel One, Inc. shall not be responsible for breach of contract or any intentional or careless actions or omissions on the part of such suppliers, which result in any loss, damage, delay or injury to you or your travel companions or group members. The University of Minnesota and Travel One, Inc. have no special knowledge about the suitability for disabled persons of any portion of any tour, unsafe conditions, health hazards, weather hazards, or climate extremes at locations to which you may travel. For information concerning possible dangers at international destinations, see the Travel Advisory Section of the U.S. State Department at travel.state.gov. For medical information, visit the Centers for Disease Control and Prevention at cdc.gov. With your registration for this program, you release The University of Minnesota and Travel One, Inc. from any claims of liability of harm resulting in whole or in part from causes not within our control. Unless the term “guaranteed” is specifically stated in writing on your travel documents, we do not guarantee any supplier rates, bookings, or reservations.

SUPPLIER DEFAULT/BANKRUPTCY: If a supplier declares bankruptcy, cancels, or postpones service or otherwise fails to provide or perform the services purchased, it is the supplier, and not The University of Minnesota or Travel One, Inc., that is legally responsible to you. Refunds or reparations must come directly from the supplier or the bankruptcy court. The University of Minnesota and Travel One, Inc. will do what we reasonably can to assist. ARC/IATA carriers used in connection with tours/packages are not to be held liable for any act, omission, or event during the time the passengers are not on board their aircraft or conveyances. The passenger contract in use by the airlines concerned when issued shall constitute the sole contract between the carrier and the passenger of airline tickets or tour/packages.

FORCE MAJEURE: No party shall be in breach of these Terms & Conditions because of an unforeseen circumstance that makes the execution of the Agreement impossible, unduly restrictive, or frustrates the purpose of the Agreement. Unforeseen circumstances include, but are not limited to, the following: Acts of God, pandemic, widespread sickness, fire, storm, explosion, government restrictions, war, terrorist acts, civil commotion, strike, insurrection, embargo, energy crisis, or any other reason unforeseen and beyond the control of the parties. The party who is disabled by such an occurrence shall give notice in writing to the other party as soon as practicable, but in no case later than 14 days, after such an occurrence. In the event that a force majeure event makes compliance with these Terms & Conditions impossible, unduly restrictive, or frustrates the purpose of these Terms & Conditions, and notice is received within 14 days, all payments recovered from Third-Party Suppliers will be returned to the payer.

ASSUMPTION OF RISK, WAIVER AND RELEASE OF LIABILITY: Neither The University of Minnesota nor Travel One, Inc. can guarantee safety or immunity from infectious disease to anyone traveling on this program. Nor have The University of Minnesota or Travel One, Inc. made any promises or representations as to the safety of any part of this program. I have not and am not relying on The University of Minnesota or Travel One, Inc. regarding my decision to engage in traveling for this program.

I will waive and release The University of Minnesota and Travel One, Inc., their directors, officers, employees, volunteers, agents, contractors, and assigns (“Released Parties”) from all liability to me for any harm or loss, to the fullest extent permitted by law, including but not limited to economic loss, personal injury, disease, illness, injury, disability, incapacitation, and/or death suffered by me (or any other person who may be exposed to infectious disease, directly or indirectly, by me) whether caused by the negligent act or omission of The University of Minnesota and/or Travel One, Inc. or otherwise. 

I will agree to indemnify, hold harmless, and covenant not to sue the Released Parties for any personal injury, death, medical expenses, disability, loss of capacity, court costs, attorney’s fees, or any other loss that may arise involving me.

I will indemnify and hold harmless the Released Parties for any claims by such travel companions or otherwise for any personal injury, death, medical expenses, disability, loss of capacity, court costs, attorney’s fees, or any other loss that may arise against the Released Parties involving my travel companions.

This Waiver and Release shall be construed in accordance with the laws of the State of Minnesota, without regard to any conflicts of laws principles that would require the application of any other state’s law. The foregoing assumption of risks, waiver, and release is intended to be as broad and inclusive as is permitted by the law of the State of Minnesota and that if any part is held invalid, then the balance shall continue in full force and effect.

I have read and fully understand this Waiver and Release and understand that it affects my legal rights. I have been given an adequate opportunity to consult with legal counsel of my choice concerning this Waiver and Release. I will enter into this Waiver and Release freely and voluntarily. This Waiver and Release shall be binding on me, my heirs, family, estate, representatives, and assigns.

Contact Travel One with questions or concerns.