Travel & Learn 2022: Machu Picchu & The Amazon

REGISTRATION FOR THIS EVENT HAS CLOSED.

PLEASE CONTACT TRAVEL ONE TO CHECK AVAILABILITY.

[email protected] or 952-278-1100

You deserve a life-changing continuing education adventure that takes your breath away for ten special days. Join the University of Minnesota Continuing Dental Education for a “bucket-list” opportunity to experience Machu Picchu and the Amazon Rainforest. With our tour-rich itinerary and distinctively Peruvian hotel and meal experiences, you will be captivated every morning, afternoon, and evening by our planned events and those unplanned adventures that will steal your heart.

No matter if you are a dental provider or a healthcare professional representing one of many fields, you and your guest have the opportunity to attend breakfast seminars presented by international experts and Peruvian non-profit innovators. Our hand-selected presenters will discuss geographic preservation, medicinal herbology, traditional healing, as well as on-the-ground efforts to advance health and education equity.

Costa del Sol Wyndham Lima Airport Hotel

One night: September 23

The Costa del Sol hotel is the only hotel on the Lima Airport premises, located directly across from the terminal. There is a convenient bridge connecting the second floors of the hotel and the airport terminal, but you will be greeted upon arrival by our local team who will assist you to the lobby for check-in. There is an on-site restaurant, and a separate bar and lounge. A spacious spa features an indoor swimming pool, whirlpool, sauna, steam room, and Spanish shower.

Casa Andina Premium Valle Sagrado Hotel

Three nights: September 24, 25, 26

This charming hotel hidden in the Sacred Valley between Cusco and Aguas Calientes consists of a traditional hotel structure plus seven cottages. Views of the Andes abound from almost anywhere in this valley property. Surrounding the reception area, you will find a large fireplace and sitting areas decked out in regionally inspired fabrics and artwork, as well as bar area offering views out into the gardens. Accommodations are cozy and display features of the region's style with colorful, locally produced fabrics. Often, a local craftsperson is in the lobby displaying local wares and producing fabrics on-site. Alma, the restaurant on property, combines traditional and local ingredients to serve three meals a day including a complimentary buffet breakfast. There is a spa on-site offering a soak in the sauna or a massage treatment; you can also relax in the garden hammocks.

Palacio del Inka

Two nights: September 27, 28

This hotel occupies a historic two-story building that was built by Inca slaves for the conquistador Pizarro on top of an Incan palace, and the history-steeped building still delights, with an exterior of whitewashed walls, blue doors, and dark wood balconies. Impressive stone staircases, arches and corridors lead to guest rooms that display ornate period moldings, reproduction appointments, and fine fabrics and upholstery. Two restaurants offer varied menus with traditional Peruvian dishes and al fresco dining; live jazz trios often entertain in the bar and lounge during the evening hours. For an additional cost, visit the Andes Spirit Spa that has a hydrotherapy pool, Turkish bath, whirlpool, steam room, and massage treatment rooms.

Inkaterra Reserva Amazónica

Three nights: September 29, 30, October 1

Remote and pristine, yet easily accessible, Inkaterra Reserva Amazónica is in the heart of a 42,000-acre private ecological reserve. Your stay includes a range of land and river excursions that introduce you to the magic of the rainforest, including a spectacular 1,129-ft long and 100-ft high Canopy Walkway, which allows an incredible experience from over the tree tops. This eco-luxury lodge has 35 wooden cabanas with high thatched roofs and charming canopy beds, wood furnishings and red-tiled floors.

Travel Program Costs

$4,600 per person, based on double occupancy

Due to limited hotel availability, there is not currently an option for solo travelers.

Inclusions:

• Nine nights hotel accommodations, double occupancy
• Domestic flights within Peru
• Welcome and farewell events
• Daily breakfast; select lunches and dinners, as listed in the itinerary
• Sightseeing opportunities as listed in itinerary
• Ground transportation as listed in itinerary
• Full-time host and local guides

Not Included:

• Roundtrip international airfare from home city to Peru
• Travel insurance, including cancellation and medical coverage
• Airline fees for checked luggage
• Tuition costs for CDE credits
• Meals/beverages not listed as included in the itinerary
• Optional sightseeing activities not listed as included in the itinerary
• Gratuities to local guides, hosts, porters, housekeepers, transportation drivers, etc.

Estimated International Air Costs

$1,000 per person, estimated cost for roundtrip international flight from home city to Peru

Continuing Education Fees - 9 credits

$795 for each provider

Continuing Education Fees are used to award CE credits, to pay guest presenters who will share their insights during the CE program, and to support the preservation and health of non-profit and educational organizations that present to the group.

Travel Program Payments

Land Program Costs are paid directly to Travel One, based on the schedule below. You will receive an invoice reminder via email approximately two weeks prior to the due date.

33% Deposit: $1,386 per person due upon registration*

33% Payment: $1,386 per person due by January 21, 2022

Final Balance: $1,828 per person due by July 1, 2022

*Your registration and participation is not confirmed until your deposit payment has been received.

Making Payments

You can make your payments by credit card or check.

• Credit Card Payments: call the Travel One Meetings Team at 952-278-1100 or 800-247-1311, Monday - Friday, 8:00 AM - 4:00 PM. For security reasons, do not send credit card numbers via email.
• Check Payments: mail a check to the Travel One Meetings Team at the address below. Make sure to email Travel One to alert them of the check in the mail.



Travel One Meetings Team

ATTN: Travel & Learn Peru

2001 Killebrew Drive, Suite 305

Minneapolis, MN 55425

International Airfare Payments

If Travel One issues your airfare, you will provide a credit card for payment at the time of flight approval, by calling the Travel One Air Team directly. There will be a $50 per person ticketing fee in addition to the airfare cost. Once your airline ticket is purchased, fares are non-refundable and non-transferrable.

Travel Program Cancellations

All cancellations must be received in writing by the Travel One office.

Due to the personalization of this program, payments are only refundable if cancelled space is filled with qualified CDE participants. Based on high demand from early registrations we will maintain a waitlist for people registering after the program sells out. A $50 per person processing fee will be deducted from all refunds. 

Travel insurance can help recover non-refundable expenses associated with trip cancellation and more. If you need a pre-existing condition covered by travel insurance, it must be purchased within 14 days of making your deposit.

Should the program be cancelled by Travel One, all travel payments will be refunded. 

CDE Tuition Payments

CDE Tuition costs are paid directly to the University of Minnesota Dental School. To register and pay for the class, click here to visit the Continuing Dental Education page.

Two-Step Registration Process

1. Register for the CDE component with the University of Minnesota Continuing Dental Education office. Click here if you have not yet done that.

2. Register for the travel component with Travel One by clicking the ‘register’ button on the top of this page. Every registration is for two participants sharing a room - make sure to have your guest's information available when registering (legal name as it appears on passport, date of birth, contact phone and/or email, passport number and expiration).

All registrations are processed on a first come, first served basis. Once all spots are filled, a wait list will be created, also based on a first come, first served basis.

Your registration is not considered confirmed until your deposit payment has been received by Travel One and your tuition has been paid to the University of Minnesota Continuing Dental Education office.

Our supplier in Peru requires all participants to purchase and/or have comprehensive travel, health and trip cancellation insurance (including cover for pandemic related occurrences). Coverage should include, but not be limited to the following:

• Trip cancellation or interruption
• Cancellation or unforeseen changes of flights booked and travel arrangements
• Emergency evacuation expenses
• Medical expenses
• Repatriation expenses
• Damage/theft/loss of personal baggage, money and goods

Neither the University of Minnesota, Travel One, Inc., nor our supplier in Peru will take responsibility for any costs and/or losses incurred by travelers, or their guests, with regards to, but not limited to, any of the above-mentioned items. Travelers will be solely responsible for any additional costs. 

If pre-existing medical conditions are of concern to you, they can be covered by travel insurance as long as the policy is purchased within 14 days of your deposit payment.

If you do not have your own travel insurance, Travel One recommends our preferred supplier, Allianz, which we can provide a quote for you and your traveling companion.

The program terms and conditions include your acknowledgement of the requirement of travel insurance and coverage options.

International Travel Documents

Your passport must be valid for six months past your return date from Peru. Passports will be required upon check-in at each hotel. Currently, Travel Visas are not required for entrance to Peru, but you will receive a white tourist (or landing) card during your international flight into Lima. Keep the card for presentation upon departure from Peru. If you lose it, there will be a $10 fine to pay (subject to change). For up-to-date entry and exit requirements, visit the US Department of State.

Travel Insurance

Travel insurance is not included in the program costs but is required. Travel insurance can help with unforeseen medical costs, lost luggage, extended travel delays, and more. For a quote, contact Travel One at [email protected] or 952-278-1100.

Safety Tips

See the U.S. State Department's Travel Advisory page for safety alerts for Peru, as well as entry and exit requirements, visas, local laws, customs, required vaccinations, medical care, road safety, etc. Make note of the contact details for the nearest U.S. embassy or consulate in case of emergency while traveling. Visit the U.S. Centers for Disease Control (CDC) and World Health Organization (WHO) for information about your health while abroad.

Time Zone

Peru is in the Peru Time Zone (PET), which is the same as the Central Time Zone (CT), or 5 hours behind Greenwich Mean Time (GMT). Peru does not observe Daylight Saving Time.

Weather

The end of September is the start of spring in Peru; much of the country still has dry weather during this time. There are three distinct climate zones, and you will find yourself in all three throughout the trip. The desert strip (Lima) is the coastal region that stays sunny and warm in the north and cooler and foggier in the south. Lima averages highs of 66 F and there may be a mist that lingers over the city, bringing a chill. The Andean highland zone (Cusco, Machu Picchu) should be dry and sunny with cooling temperatures in the evening that range depending on your altitude. Cusco averages highs around 68 F. The Amazonian forest (Puerto Maldonado) experiences the driest time of the year in September and October - which is also the best time to spot wildlife. You could see high temperatures around 90 F.

Suggested Attire/Packing

The dry season in Peru will give you a range of weather depending on your elevation. You can trek to Machu Picchu wearing just shorts and a t-shirt, but the higher in elevation you go, the colder it will get. It also gets cooler at night; you might want to pack warm pajamas and/or a warm sweater. Peru is known for its wool, so you can also plan to purchase alpaca sweaters, scarves, and hats almost anywhere.

Along the coast, temperatures are milder, and the climate is more humid. A light jacket may come in handy on windy days, but otherwise, pack lightweight clothing that you can layer.

It’s rare for restaurants in Peru to have a formal dress code, so feel free to dress as you feel comfortable.

We recommend packing the following items:

• Light jacket
• Lightweight clothing for layering
• Warm pajamas
• Warm, or wool, sweater
• Sunscreen
• Warm hat (for higher altitudes)
• Comfortable walking shoes
• Bug spray

Wi-Fi and Telephone Service

All hotels in the itinerary include complimentary WiFi.

Calls to the US using the hotel phone will incur fees. Hotels will charge a premium for international calls, so it is recommended you check with your personal phone carrier prior to departing the US to verify functionality and costs for calling home from your mobile phone. Most carriers have an international package you can add onto your plan for the time you are away to help alleviate the higher costs.

Electrical Current

All outlets are 220 volts, 60 cycles AC with two-prong outlets that accept both flat and round prongs. The U.S. uses 110/120 volts, but many personal electronics can run on both 110 volts and 220 volts, such as cell phones, tablets, and camera chargers. Other items, such as hairdryers, are likely to be limited to 110 volts. We recommend you check your devices and bring a converter, if necessary.

Currency

The official currency in Peru is the nuevo sol (S/). The U.S. dollar is the second currency, so plenty of shops, taxis, and restaurants will accept dollars for payment. Keep in mind that exchange rates can fluctuate, so make sure to check exchange rates prior to your departure.

Most hotels, restaurants and stores accept Visa and MasterCard; some accept American Express and other credit cards. However, Peru is still largely a cash society, especially in small towns and villages, so make sure you bring cash in both soles and U.S. dollars, but don’t plan on having a lot of options to exchange money. ATMs are the best way of getting cash in Peru. They are found in most towns and cities, and typically allow you withdraw money in Peruvian soles or U.S. dollars. Peruvians tend to haggle over prices and accept, and sometimes even expect, that others will politely haggle, except in major stores and restaurants.

Before going abroad, notify your bank and credit card companies of your travel, and verify the fees they may charge for overseas transactions. Make sure you know your PIN for both debit and credit cards, as well as your daily cash withdrawal limit.

Ground Transportation

Ground transportation to all activities listed on the itinerary, including your international arrival and departure flights has been pre-arranged for you. More detailed information will be included in your travel documents.

Travel Documents

Travel documents for all participants will be printed and mailed via USPS to the address provided during registration, approximately 2-3 weeks prior to departure. These documents will include an agenda, general travel information, flight itineraries, luggage tags, and more.

REGISTRATION: Registration for Travel & Learn 2022: Machu Picchu and the Amazon is subject to availability. Space will be allotted on a first come, first served basis for travelers that submit complete registration forms and deposits. Both are required for a registration to be considered. Registration forms are only complete when clicking Submit generates a confirmation email. Without a confirmation email, the registration is not complete. Contact Travel One at 952-278-1100 or [email protected] if you encounter registration problems or if you do not get the confirmation email. Due to limited availability, all registrations are for double occupancy; no single occupancy accommodations are available.

PROOF OF IDENTITY: A valid passport is required for all international travel and must be valid for six months after your return to the U.S. Travel Visas are currently not required for entrance to this destination, but regulations can change without notice. For up-to-date passport information and forms, and for international entry requirements, visit the US Department of State website at travel.state.gov.

ACCOMMODATION: The prices advertised for this program do not include the Peruvian Hotel Sales Tax (VAT), which applies to Peruvians and foreign residents. Visitors to Peru who have stayed longer than 60 calendar days are no longer exempt from the VAT. To be exempt from the Peruvian sales tax, travelers must show a non-Peruvian Passport with a valid entry stamp. Should travelers not comply with the established requirements, they will not be exempted from this 18% VAT, and will therefore be responsible for payment of this tax. Some hotels may require each member of the group to present a credit card upon check-in as guarantee for any additional services or products requested directly at the hotel, including but not limited to, spa services, mini bar, room service, excursions, transfers, restaurant and/or bar consumptions. Each participant must travel with a valid credit card to cover these charges and agree to settle your account upon check-out at each hotel.

NAME CHANGES OR CORRECTIONS: The full legal name for each guest, as shown on their valid passport, must be used during registration. If a name correction is required after airline or train tickets have been issued, travelers requiring the change will be charged the airline and/or train company’s cost of the name change plus a $50 Travel One service fee per ticket changed. Change fees vary by airline and train company and are sometimes prohibited. If changes are not allowed, a new ticket at the traveler’s expense will be required to make corrections.

TRAVEL PROGRAM PAYMENTS: Land program costs are paid directly to Travel One, Inc. All participants agree to make payments by the date specified below or risk losing their space on this program.

33% Deposit: $1,386 per person is due upon registration.

33% Payment: $1,386 per person is due by January 21, 2022.

Final Balance: $1,428 per person is due by July 1, 2022.

Your registration and participation is not confirmed until your deposit payment has been received, and tuition has been paid to the University of Minnesota.

TRAVEL PROGRAM CANCELLATIONS: Travel program cancellations must be received in writing by Travel One, Inc. Due to the personalization of this program, payments are only refundable if cancelled space is filled with qualified CDE participants. Based on high demand from early registrations we will maintain a waitlist for people registering after the program sells out. A $50 per person processing fee will be deducted from all refunds. Should the program be cancelled by Travel One, all travel payments will be refunded. 

REMARKS:  While no revisions of the itinerary or its features are anticipated, the University of Minnesota Continuing Dental Education and Travel One, Inc., nevertheless, with notice to the traveler, reserve the right to change the itinerary, class of service, and the method of transportation, to the extent that such services and accommodations offered cannot be supplied due to delay or other causes beyond the control of the University of Minnesota Continuing Dental Education and Travel One, Inc. and further reserve the right to withdraw the trip prior to the date of departure. Further, the University of Minnesota Continuing Dental Education and Travel One, Inc. reserve the right to decline to accept or retain any participant (and the other members of his or her party) should such person’s health or deportment impede the operation of the trip or enjoyment of any other participant. In such case, no refund will be made for unused tour services should such person (and party) be required to depart the trip. The University of Minnesota Continuing Dental Education and Travel One, Inc. reserve the right to make changes that might become necessary or that are in the best interests of the tour members. No refunds will be made for any unused portion of the trip.

TRAVEL INSURANCE: The University of Minnesota Continuing Dental Education and Travel One, Inc. are not responsible for financial reimbursement of the trip cost in the event of cancellation or interruption. Our supplier in Peru requires all participants to purchase and/or have comprehensive travel, health and trip cancellation insurance (including cover for pandemic related occurrences). Coverage should include, but not be limited to the following: trip cancellation or interruption, cancellation or unforeseen changes of flights booked and travel arrangements, emergency evacuation expenses, medical expenses, repatriation expenses, damage/theft/loss of personal baggage, money and goods. Neither the University of Minnesota, Travel One, Inc., or our supplier in Peru will take responsibility for any costs and/or losses incurred by travelers, or their guests, with regards to, but not limited to, any of the above-mentioned items. Travelers will be solely responsible for any additional costs. Pre-existing medical conditions can be covered if purchased within specified time restrictions, typically within 14 days of travelers’ initial deposit. Travel insurance is not included in your program package. Travel One can assist with any questions you may have regarding insurance coverage options.

RESPONSIBILITY: The University of Minnesota Continuing Dental Education and Travel One, Inc. act only as agents for the suppliers named in your travel documents. The University of Minnesota Continuing Dental Education and Travel One, Inc. are not responsible for their acts or omissions. The University of Minnesota Continuing Dental Education and Travel One, Inc. shall not be responsible for breach of contract or any intentional or careless actions or omissions on the part of such suppliers, which result in any loss, damage, delay or injury to you or your travel companions or group members. The University of Minnesota Continuing Dental Education and Travel One, Inc. have no special knowledge about the suitability for disabled persons of any portion of any tour, unsafe conditions, health hazards, weather hazards, or climate extremes at locations to which you may travel. For information concerning possible dangers at international destinations, see the Travel Advisory Section of the U.S. State Department at travel.state.gov. For medical information, visit the Centers for Disease Control and Prevention at cdc.gov.

SUPPLIER DEFAULT/BANKRUPTCY: If a supplier declares bankruptcy, cancels, or postpones service or otherwise fails to provide or perform the services purchased, it is the supplier, and not the University of Minnesota Continuing Dental Education or Travel One, Inc., that is legally responsible to you. Refunds or reparations must come directly from the supplier or the bankruptcy court. The University of Minnesota Continuing Dental Education and Travel One, Inc. will do what we reasonably can to assist. ARC/IATA carriers used in connection with tours/packages are not to be held liable for any act, omission, or event during the time the passengers are not on board their aircraft or conveyances. The passenger contract in use by the airlines concerned when issued shall constitute the sole contract between the carrier and the passenger of airline tickets or tour/packages.

FORCE MAJEURE: Neither party shall be in breach of this Agreement because of an unforeseen circumstance that makes the execution of the Agreement impossible, unduly restrictive, or frustrates the purpose of the Agreement. Unforeseen circumstances include, but are not limited to, the following: Acts of God, pandemic, widespread sickness, fire, storm, explosion, government restrictions, war, terrorist acts, civil commotion, strike, insurrection, embargo, energy crisis, or any other reason unforeseen and beyond the control of the parties. The party who is disabled by such an occurrence shall give notice in writing to the other party as soon as practicable, but in no case later than 14 days, after such an occurrence. In the event that a force majeure event makes compliance with this Agreement impossible, unduly restrictive, or frustrates the purpose of the Agreement, and notice is received within 14 days, all payments recovered from Third-Party Suppliers will be returned to the payer.

ASSUMPTION OF RISK, WAIVER AND RELEASE OF LIABILITY: Neither the University of Minnesota Continuing Dental Education nor Travel One, Inc. can guarantee safety or immunity from infectious disease to anyone traveling to Peru on this program. Nor have the University of Minnesota Continuing Dental Education or Travel One, Inc. made any promises or representations as to the safety of any part of this program. I have not and am not relying on the University of Minnesota Continuing Dental Education or Travel One, Inc. regarding my decision to engage in traveling to Peru for this program.

I waive and release the University of Minnesota Continuing Dental Education and Travel One, Inc., their directors, officers, employees, volunteers, agents, contractors, and assigns (“Released Parties”) from all liability to me for any harm or loss, to the fullest extent permitted by law, including but not limited to economic loss, personal injury, disease, illness, injury, disability, incapacitation, and/or death suffered by me (or any other person who may be exposed to infectious disease, directly or indirectly, by me) whether caused by the negligent act or omission of the University of Minnesota Continuing Dental Education and/or Travel One, Inc. or otherwise. 

I agree to indemnify, hold harmless, and covenant not to sue the Released Parties for any personal injury, death, medical expenses, disability, loss of capacity, court costs, attorney’s fees, or any other loss that may arise involving me.

I will indemnify and hold harmless the Released Parties for any claims by such travel companions or otherwise for any personal injury, death, medical expenses, disability, loss of capacity, court costs, attorney’s fees, or any other loss that may arise against the Released Parties involving my travel companions.

This Waiver and Release shall be construed in accordance with the laws of the State of Minnesota, without regard to any conflicts of laws principles that would require the application of any other state’s law. The foregoing assumption of risks, waiver, and release is intended to be as broad and inclusive as is permitted by the law of the State of Minnesota and that if any part is held invalid, then the balance shall continue in full force and effect.

I have read and fully understand this Waiver and Release and understand that it affects my legal rights. I have been given adequate opportunity to consult with legal counsel of my choice concerning this Waiver and Release before signing it. I have entered into this Waiver and Release freely and voluntarily. This Waiver and Release shall be binding on me, my heirs, family, estate, representatives, and assigns.