Yes, we are offering an opportunity for attendees to participate virtually (please indicate so on the registration form). Due to the additional costs of running a hybrid event for virtual attendees, the registration fees for in-person and virtual attendees are the same.

The following are included in the conference fee:

• Breakfasts, lunches, AM/PM break refreshments and a banquet dinner for in-person attendees.
• Access to all technical sessions.
• A conference welcome package.

Please get in touch with Jen Stogowski (jen.stogowski@ualberta.ca) right away. Requests for registration cancellations (general or student, in-person or virtual) can be made up to March 31, 2024, minus a $200 administration fee. There will be no refunds for cancelled registrations after March 31, 2024. Any stop-payments will be subject to a $200 processing fee.

No, we ask that you connect with attendees during the event, whether it be in person or through the online platform. To keep your personal contact details safe, we will only use them for event communication purposes only.

Thanks for your interest in sponsoring the 2nd Canadian & Cold Regions Rail Research Conference (CCRC 2024)! Please get in touch with Vivian Giang (viviang@ualberta.ca) to discuss opportunities to showcase your organization at this event!

By registering for the 2nd Canadian & Cold Regions Rail Research Conference (CCRC 2024), you agree to the conference’s Terms and Conditions and Code of Conduct.

Payment: All prices are in Canadian dollars ($ CAD).

Refund Policy: Prior to and including March 31, 2024, any cancellation will be charged a $200 processing fee. There will be no refunds for cancelled registrations after March 31, 2024. Any stop-payments will be subject to a $200 processing fee.

Photography Policy: As a registered participant of the 2nd Canadian & Cold Regions Rail Research Conference (CCRC 2024), you agree that the organizers or authorized third parties may photograph or record your, image, name, voice, and/ or words, and may publish or distribute your image, name, voice, and/ or words for promotional and educational purposes in various forms of media, including but not limited to the University of Alberta Geotechnical Centre's LinkedIn page, and marketing materials.

Statement of Liability Waiver: You agree that the University of Alberta and its officers, directors, agents, employees, volunteers, affiliates, successors, assigns, and subsidiaries will not be responsible or liable for any loss or damage of any sort that you may incur as a result of your participation in the 2nd Canadian & Cold Regions Rail Research Conference (CCRC 2024) (the "conference"). The University of Alberta reserves the right to cancel this conference without penalty other than a refund of registration fees paid to the University of Alberta for services not provided. The University of Alberta further reserves the right to reschedule the conference, refuse admission, or change speakers, location, or content without penalty or the refund of registration fees paid. Each attendee shall be personally responsible for his/her/their behaviour. The organizers will accept no responsibility for the behaviour of any attendee or outside entity during the conference.

Code of Conduct: The 2nd Canadian & Cold Regions Rail Research Conference (CCRC 2024) is dedicated to providing a safe, harassment-free environment for all participants. Participants of the conference include attendees, speakers, organizers, volunteers, and venue staff. All participants are required to agree with the following Code of Conduct.

The organizers will enforce this code throughout the event and expect cooperation from all participants to help ensure a safe environment for everybody. We invite you to help us make this conference a place that is welcoming and respectful for all participants, regardless of race, gender, age, sexual orientation, disability, physical appearance, body size, national origin, ethnicity, or religion. We do not tolerate harassment of participants in any form. We expect all participants to treat others with respect and abide by the following Code of Conduct at all times throughout the conference. This includes social events at off-site locations, online activities, and social media before, during and after the event itself.

Unacceptable behaviour

• Harassment (see full definition below)

• Intimidation

• Coercing

• Deliberate stalking or following

• Abuse

• Discrimination

• Use of sexualized language, images, or clothing (including in presentations, slides, and speaker content)

• Possession and/or use of illegal substances

• Possession of an item that can be used as a weapon causing harm to others

Our definition of harassment includes

• Unwelcome or hostile behaviour, including verbal or written comments that intimidates or creates discomfort

• Unwelcome or hostile behaviour that interferes with a person’s participation in the event

• Unwelcome physical contact

• Unwelcome sexual attention

Consequences of unacceptable behaviour: Participants asked to stop unacceptable behaviour are expected to comply immediately. If the situation escalates, security or police will be involved as necessary. Participants who violate the Code of Conduct may be expelled from the event and related activities without a refund and/or banned from future events at the discretion of the organizers.

If you experience or witness unacceptable behaviour: We need your help to keep the event community safe, accountable, and responsible. If you experience or witness any forms of unacceptable behaviour, please bring your concerns to the immediate attention of University staff (who will be easily identifiable at the registration desk) or email us at viviang@ualberta.ca. If you experience or witness unacceptable behaviour that poses a threat or immediate danger, please phone Campus Security (780-492-5050) or the police (911).

Privacy Policy: The University of Alberta is the sole owner of the information collected on the Registration website. Personal information will not be shared with any other organization. We do not sell, share or rent this information to third parties or partners, unless clearly indicated. The importance of security for all personally identifiable information associated with our customers is of utmost concern to us. This site has security measures in place to protect against the loss, misuse, and alteration of the information under our control.